Invoicing & Job Tracking Software for Contractors

Invoices Done Right, Business Done Better. Create estimates, send branded invoices, track expenses, manage payments, and see your revenue, profit, and margins at a glance — the all-in-one tool for contractors in Canada and the United States.

Get started free — no credit card required. Try our free invoice generator with no signup.

Everything you need to run your business

• Professional estimates and quotes — convert to invoices in one click.
• Branded invoices with logo, custom colors, and automatic tax calculation for Canada (HST, GST, PST) and the United States (state sales tax).
• Online payments via Stripe with transparent fees (2.9% + $0.30 Stripe + 1.5% platform fee). Pay-now button on every invoice.
• Project and job tracking with budgets, expenses, labor, and materials per job.
• Recurring invoices and Stripe subscription billing for retainer clients and maintenance plans.
• Automatic payment reminders 7 days before due, 1 day before due, and on due date via email.
• Customer and project management with a calendar view of invoices, payments, and milestones.
• Pricebook library for reusable line items, with CSV import.
• Expense breakdown with category visualization.
• Export invoices, payments, and expenses to CSV for accounting and tax filing.
• Installment plans of 2–12 payments for jobs over $100, with auto-emailed payment requests.
• Mobile-first design — invoice from your truck, the job site, or the office.

Purpose-built for the trades

Trusted by general contractors, electricians, plumbers, painters, carpenters, landscapers, HVAC technicians, and roofers across Canada and the United States.

• General contractors — job tracking and budget management
• Electricians — pricebook for wire, conduit, and outlets
• Plumbers — mobile-first invoicing from the truck
• HVAC contractors — maintenance plan subscriptions
• Painters — estimating and quoting
• Carpenters — job tracking and invoicing
• Landscapers — subscription billing for lawn care
• Roofers — deposit and progress billing

Features

• Contractor estimating and quoting software
• Online invoice payments for contractors
• Contractor expense tracker and budget management
• Contractor tax software — HST, GST, PST and US tax

Simple, transparent pricing

Free plan: $0/month, up to 5 customers and 3 invoices or estimates per customer, no credit card required.

Pro plan: $19 USD/month or $25 CAD/month, unlimited customers and documents, online payments, recurring subscription billing, pricebook, and expense tracking.

Frequently Asked Questions

Is ToolBuds really free to start?

Yes. The Free plan includes up to 5 customers and 3 invoices or estimates per customer with no credit card required.

Do you charge per invoice?

No. We charge a 1.5% platform fee on payments collected through Stripe in addition to Stripe's 2.9% + $0.30 processing fee. Manual invoicing and CSV export are unlimited on Pro.

Can I use ToolBuds in Canada and the United States?

Yes. ToolBuds supports Canadian tax presets (HST, GST, PST) and US state sales tax, plus CAD and USD currency.

Does ToolBuds replace QuickBooks?

For solo trades and side-hustle service businesses, yes — for invoicing, estimating, expenses, and payments. ToolBuds does not do general-ledger accounting or payroll; export to CSV for your accountant at tax time.

About ToolBuds

ToolBuds is invoicing and job-tracking software built for solo operators and small contractor crews. Learn why ToolBuds exists or read the blog for trade-business advice.