Invoicing, estimates, and job tracking for solo contractors and small teams. Get paid fast without complicated software.
Get started free, no credit card required. Try our free invoice generator with no signup.
Everything you need to run your business
- Professional estimates and quotes — convert to invoices in one click.
- Branded invoices with logo, custom colors, and automatic tax calculation for Canada (HST, GST, PST) and the United States (state sales tax).
- Online payments via Stripe with transparent fees (2.9% + $0.30 Stripe + 1.5% platform fee). Pay-now button on every invoice.
- Project and job tracking with budgets, expenses, labor, and materials per job.
- Recurring invoices and Stripe subscription billing for retainer clients and maintenance plans.
- Automatic payment reminders 7 days before due, 1 day before due, and on due date via email.
- Customer and project management with a calendar view of invoices, payments, and milestones.
- Pricebook library for reusable line items, with CSV import.
- Expense breakdown with category visualization.
- Export invoices, payments, and expenses to CSV for accounting and tax filing.
- Installment plans of 2–12 payments for jobs over $100, with auto-emailed payment requests.
- Mobile-first design — invoice from your truck, the job site, or the office.
Purpose-built for the trades
Trusted by general contractors, electricians, plumbers, painters, carpenters, landscapers, HVAC technicians, and roofers across Canada and the United States.
Features
Simple, transparent pricing
Free plan: $0/month, up to 5 customers and 3 invoices or estimates per customer, no credit card required.
Pro plan: $19 USD/month or $25 CAD/month, unlimited customers and documents, online payments, recurring subscription billing, pricebook, and expense tracking.
Teams plan: coming later for small crews that need a roster, roles, a crew schedule, and time off. Not for sale yet.
Frequently Asked Questions
Is ToolBuds really free to start?
Yes. The Free plan includes up to 5 customers and 3 invoices or estimates per customer with no credit card required.
Do you charge per invoice?
No. We charge a 1.5% platform fee on payments collected through Stripe in addition to Stripe's 2.9% + $0.30 processing fee. Manual invoicing and CSV export are unlimited on Pro.
Can I use ToolBuds in Canada and the United States?
Yes. ToolBuds supports Canadian tax presets (HST, GST, PST) and US state sales tax, plus CAD and USD currency.
Does ToolBuds replace QuickBooks?
For solo trades, small teams, and side-hustle service businesses, yes, for invoicing, estimating, expenses, and payments. ToolBuds does not do general-ledger accounting or payroll. Export to CSV for your accountant at tax time.
Does ToolBuds work for small teams, or only for solo operators?
Both. A one-person shop and a small crew can use Free or Pro for estimates, invoices, payments, and job tracking. A Teams plan with an employee roster, roles and permissions, a week and month crew schedule, and time-off requests is coming later and is not for sale yet.
About ToolBuds
ToolBuds is invoicing and job-tracking software for solo operators and small teams in the trades. Learn why ToolBuds exists or read the blog for trade-business advice.